Workday

This guidance assumes you have Admin privileges for your Workday account.

Finding your Workday Tenant

1

Log into Workday

Log into your Workday account. Look at the address bar at the top of the browser window where the URL is displayed. Find your tenant immediately after workday.com/.

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Finding the Web Services Endpoint

1

Go to Public Web Services

Go to the Public Web Services report.

2

Find Human Resources

Find Human Resources and hover over it to be able to interact with the menu. Via the three-dots menu, go to Web Service and click on View SDL (note that the page may take a minute to fully load).

3

Search for wsdl:service

Search for wsdl:service in the file OR navigate directly to the very bottom of the page. You should see something like this:

Copy everything before service in the location attribute. Do not include the https:// prefix. In the example tenant above, this would be wd2-impl-services1.workday.com/ccx but it may be different for your tenant (e.g., wd5-services1.myworkday.com/ccx).

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Set up an Integration System User

1

Search for Create Integration System User

Log in to your Workday tenant in the Workday portal. In the Search field, search for “Create Integration System User”.

2

Choose the Task

Choose the “Create Integration System User” task.

3

Enter Account Information

Enter a username and password in the Account Information section on the “Create Integration System User” page.

4

Click OK

Click OK.

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Add the Integration System User to a Security Group

1

Search for Create Security Group

In the Search field, search for “Create Security Group”. Select the “Create Security Group” task.

2

Select Security Group Type

Choice: There are two types of security groups that can be chosen:

• Integration System Security Group (Unconstrained)

• Integration System Security Group (Constrained)
  
  The constrained security group will allow you to specify On the “Create Security Group” page, select “Integration System Security Group” from the Type of Tenanted Security Group pull-down menu. Enter a name in the Name field.

3

Click OK

Click OK.

4

Edit Integration System Security Group

a. On the “Edit Integration System Security Group (Unconstrained)” page, enter the same name you used when creating the ISU in the first section. Click OK.b. On the “Edit Integration System Security Group (Constrained)@ page, there will be additional options to choose the groups that the associated user will have access to.

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Configure Domain Security Policy Permissions

1

Edit Permissions

The Workday ATS integration currently requires all of the permissions listed below to be enabled for full support. Workday’s API may return an error response if any of these permissions are missing.

You can reach this interface by searching for “Maintain Permissions for Security Group” in the search bar, and selecting the name of the Security Group you created in the previous step.This integration uses the following Workday Security Group Permissions. For each listed permission, select either Get Only for read-only access, or Get and Put for read and write access in the View/Modify Access column.

Please note that Security Group Permissions can be customized within a Workday organization, and this list does not account for such customizations.

• Job Requisition Data

• Candidate Data:

  • Interview Schedule

  • Offer details

  • Other Jobs

  • Other Information

  • Photo

  • Attachment

  • Personal Information

  • Job Application

  • Interview Schedule

  • Jobs Requisitions

  • Offer Details

  • Other Jobs

• Person Data:

  • Personal Data

  • Name

  • Citizenship Status

  • Date of Birth

  • Disabilities

  • Gender

  • Government IDs

  • ID Information

  • Marital Status

  • National ID Identification

  • Personal Information

  • Personal Photo

  • Home Address

  • Home Email

  • Home Phone

  • Work Address

  • Work Email

  • Work Phone

• Pre-Hire Data: Employment Agreement

• Pre-Hire Personal Data

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Approve the Security Policy Changes

1

Search for Activate Pending Security Policy Changes

In the Search bar, search for “Activate Pending Security Policy Changes”. Review the policies that need approval in the summary of the changes in the security policy. Approve the pending security policy changes to activate them.

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Linking your AccountYou can use the Tenant and System User credentials you created in steps 1 & 2 to link Workday.

Congratulations, you’re all set! If you face any issues with the steps mentioned above, please contact your account manager.